Why Choosing the Right Data Governance Software Matters

In asset-intensive industries, data drives every critical decision, whether it’s maintaining plant uptime, procuring spare parts, or meeting compliance standards. Yet most organizations still wrestle with duplicate records, missing attributes, siloed systems, and inconsistent vendor data. This leads to higher costs, wasted time, and increased operational risk. This is where data governance software becomes mission-critical. It ensures your enterprise runs on clean, reliable, and standardized data. For decision-makers in oil & gas, utilities, manufacturing, EPC, and other asset-heavy sectors, choosing the right governance platform is a competitive advantage.

What to Look for in Data Governance Software

The vendor landscape is full of big names, but the checklist for asset-heavy industries is non-negotiable:

• Data quality & cleansing – Ensure accuracy by eliminating duplicates and enriching missing fields.
• Compliance & security – Role-based access, audit trails, and global standard alignment (ISO, GDPR, industry regs).
• Metadata & lineage – Full traceability of data: where it originates, who owns it, and how it changes over time.
• ERP Integration – Smooth connectivity with SAP, Oracle, Maximo, and other enterprise systems.
• Scalability – Flexibility to expand across plants, geographies, and business units.
• Ease of use – Governance works only if end-users, such as procurement, engineering, and finance, actually adopt it.

A Step-by-Step Evaluation Framework

1. Clarify objectives – Reduce MRO duplication? Improve compliance audits? Drive procurement efficiency?
2. Define integration requirements – Governance cannot sit in a silo. It must embed into your ERP ecosystem.
3. Pilot with business users – Beyond IT, involve engineers, procurement teams, and operations staff in testing.
4. Evaluate vendor expertise – Does the vendor understand industrial challenges, not just generic IT?
5. Total cost of ownership – Include implementation, training, change management, and ongoing support.
6. Plan for growth – Ensure the tool can evolve with AI, IoT, and predictive maintenance needs.

Why CODASOL’s Prosol Ecosystem is Different

At CODASOL, we’ve built an ecosystem purpose-made for the realities of industrial and asset-intensive enterprises. Instead of one-size-fits-all software, our platforms solve industry-specific pain points.

Prosol – Cloud-based MDM & Governance Platform

The flagship solution that unifies, cleanses, and governs enterprise data. Prosol creates a single source of truth across ERPs, enabling organizations to eliminate duplicates, standardize descriptions, and enforce governance rules. Already available on the SAP Store, Prosol proves its deep ERP compatibility.

i-Stock – Asset Tagging & Verification

Designed for warehouses and plant floors, i-Stock enables:

• Material verification
• Asset physical verification
• Conditional auditing
• Smart tagging for improved traceability

It bridges the gap between governance policies and real-world asset management.

ProPedia – AI-Powered Material Catalogue Library

ProPedia standardizes and organizes material data across categories, leveraging AI to:

• Eliminate duplicates
• Standardize naming conventions
• Build a referenceable catalogue for enterprise-wide consistency

Infony – ML-Powered Data Extraction & Health Check

Infony automates data extraction and ensures accuracy with continuous health checks. Its machine learning engine identifies gaps, anomalies, and compliance risks—keeping governance frameworks continuously reliable.

Together, these platforms integrate seamlessly with Prosol and extend governance across ERPs like SAP, Oracle, and Maximo. The result is a governance framework that doesn’t just clean data once, but keeps it accurate and compliant at scale.

Prosol vs Generic Governance Platforms

Feature / Capability	Generic Tools (Atlan, Collibra, etc.)	Prosol Ecosystem by CODASOL
Industrial focus	✖ Broad data focus	✔ Asset-heavy enterprises
ERP integration depth	Partial, custom connectors	✔ Native integrations (SAP, Oracle, Maximo)
Available on SAP Store	✖	✔ Prosol listed on SAP Store
Asset tagging & verification	✖	✔ i-Stock
AI material catalogue	✖	✔ ProPedia
Continuous data health checks	Limited	✔ Infony
End-to-end ecosystem	Single point solution	✔ Modular & integrated

Avoiding Common Mistakes

• Choosing by features, not adoption – A platform is only as strong as its user adoption.
• Overlooking ERP integration – Without deep ERP ties, governance becomes another silo.
• Ignoring long-term needs – Governance is not a one-time cleanup; it’s an ongoing process.

CODASOL addresses all three with Prosol and its connected ecosystem, built for both immediate wins and sustainable governance.

Case study

• A steel manufacturer eliminated 25% duplicate spare parts in SAP using Prosol’s enrichment and ProPedia’s cataloging.
• A GCC utility achieved 40% faster audit readiness with Prosol and Infony.
• A global EPC contractor unified vendor data across 12 geographies, enabling transparent, efficient procurement.

This is governance that proves ROI in months, not years.

FAQ: Data Governance Software

1. What’s the difference between data governance and master data management?
Governance defines policies, accountability, and processes. MDM creates the golden record. Together, they ensure data quality and trust.

2. Is SaaS or on-premise better for governance?
SaaS offers agility and scalability, while on-premise gives tighter control. Prosol supports both models, depending on your needs.

3. How soon will I see ROI?
Most CODASOL clients see measurable savings within 6–12 months, from reduced duplication and improved procurement.

4. Can one tool handle governance and MDM?
Yes. Prosol was designed as a cloud-based MDM and governance platform, extended by i-Stock, ProPedia, and Infony for full coverage.

Final Word

The right data governance software isn’t a generic dashboard; it’s a platform designed for the real challenges of asset-intensive enterprises. CODASOL’s Prosol ecosystem combines cloud-based MDM, AI-powered cataloging, smart tagging, and continuous data health checks. With ERP-native integration and SAP Store availability, it delivers clean, compliant, and reliable data at scale.

For enterprises in oil & gas, utilities, manufacturing, EPC, or beyond, the choice is clear: governance that works in theory, or governance that delivers in practice.