Prosol vs Other MDM Tools: What to Consider Before You Choose in 2025
If you’re evaluating Master Data Management (MDM) tools in 2025, you’re not alone. Many enterprises are realizing that their current systems, such as spreadsheets, outdated platforms, or half-integrated MDMs, are no longer sufficient. When your operations span thousands of assets, hundreds of thousands of materials, and multiple ERP systems, even minor data inconsistencies can result in lost revenue, compliance risks, and operational inefficiencies.
But here’s the truth: not all MDM tools are designed for asset-intensive industries. Some are too generic. Others offer superficial AI capabilities or lack real-time ERP integration. In this post, we compare Prosol with other popular MDM solutions to help you make an informed, future-ready decision.
Why MDM Implementations Still Fail
Despite the evolution of AI and cloud platforms, most MDM rollouts fail due to one of these reasons:
- Tools aren’t purpose-built for industrial environments
- Classification still depends heavily on manual input
- Integrations with ERP, CMMS, or EAM are complex and brittle
- Field data capture is an afterthought
- Governance is a patchwork, not embedded
Prosol addresses these pain points with an integrated, AI-driven platform built for:
- Asset-heavy operations
- MRO and inventory-rich environments
- Seamless ERP integrations
- Embedded field-data capture
- Structured governance workflows
Already on SAP?
Prosol is now available on the SAP Store making integration faster, smoother, and fully validated.
Feature-by-Feature Comparison
| Feature | Prosol | Other MDM Tools |
|---|---|---|
| Built for asset-heavy sectors | Yes | Rare |
| AI/NLP classification | Integrated (via ProPedia) | Often add-on or absent |
| On-site field data capture | Yes (via iStock, Infony) | Rare or third-party |
| ERP integration | Plug-and-play (SAP, Oracle, Maximo) | Requires customization |
| Governance workflows | Pre-built, configurable | Manual setup required |
| Offline data sync | Supported (iStock) | Limited availability |
| Analytics and dashboards | Customizable and built-in | Typically limited |
| Cloud and On-Premise options | Both supported | Usually cloud-only |
| Multi-language support | Yes | Varies |
What Sets Prosol Apart
Designed for Industrial Realities
Prosol was not built as a generic platform. It was engineered specifically for industries like oil and gas, steel, ports, utilities, EPC, and real estate where asset and material complexity are high, and accuracy is critical.
Seamless ERP Integration
Prosol’s plug-and-play connectors eliminate the need for expensive middleware or custom scripts. It integrates natively with SAP, Oracle, Maximo, and other ERPs to provide consistent data synchronization.
ProPedia: Industrial-Grade AI/NLP Engine
ProPedia is Prosol’s industrial-grade data dictionary that transforms technical documents, like OEM manuals, datasheets, and P&IDs—into a structured, AI-searchable reference. It powers auto-classification, deduplication, and description generation across materials, assets, and services. It acts as the brain behind every classification, description, and governance decision mapping legacy terms to standard taxonomy, and embedding deep semantic knowledge into your master data. It also supports BOM building and standardized material creation.
iStock and Infony: Field Data, Captured Accurately
- i-Stock is a cloud-enabled, Android-based tool that digitizes inventory audits with real-time syncing, barcode scanning, and full offline capability designed for warehouse and remote field conditions.
- Coda Infony offers a powerful, real-time data intelligence platform designed to ensure your master data’s health and governance across locations, plants, and teams. With custom dashboards and actionable insights, you gain total control and visibility.
These tools are fully integrated, ensuring that field data is connected to your ERP in real time.
Governance, Built-In from Day One
Prosol includes:
- Maker-checker workflows
- Approval chains
- Audit trails
- Role-based data ownership
No third-party governance tools required.
Case Study
Steel Plant with 100,000+ Material Records
Challenge: Duplicate descriptions, inconsistent naming conventions, and bloated inventory
Prosol Implementation:
- ProPedia used for automated standardization
- AI deduplication flagged 12% of records
- Live integration with SAP
Outcome:
- $3.36 million in savings
- 6-month payback period
- ROI of 3.36x
Offshore Oil Platform
Challenge: No central asset registry, frequent unplanned shutdowns, inaccurate spare listings
Prosol Implementation:
- Drone-based inspection with Infony
- Offline asset tagging with iStock
- Central registry update via Prosol
Outcome:
- 12% fewer critical part shortages
- Reduced downtime
- Improved regulatory compliance
Which Version of Prosol Is Right for You?
Prosol
A stable, foundational MDM platform that supports structured data entry, governance, and validation.
- Template-based uploads
- Manual workflows
- Ideal for mid-sized enterprises with controlled master data processes
Limitations: More rigid, less automation, higher dependency on service teams for configuration
Struggling with incomplete or inconsistent master data in SAP or Maximo? Request a personalized walkthrough of Prosol’s capabilities.
Prosol Swift
Purpose-built for cataloguing teams, Prosol Swift dramatically improves daily productivity.
- Role-based views (Admin, QC, QA, Cataloguers)
- Metadata-driven suggestions based on past entries
- Dynamic fields: vendor, source, equipment
- Auto-description builder and Material Code Generator
- Bulk editing, duplicate linking, multi-level approvals
Why Swift Matters: It brings intelligence and speed to master creation while maintaining governance, all in one interface.
When Prosol Might Not Be the Right Fit
Prosol may not be suitable if:
- Your enterprise manages fewer than 500 SKUs
- You don’t rely on ERP or EAM platforms
- Your data governance needs are minimal
For enterprises that handle large material volumes, have complex asset hierarchies, or need robust governance, Prosol is purpose-built to deliver value quickly and sustainably.
How the Prosol Ecosystem Works
- Prosol: Core MDM engine with governance and integrations. It standardizes and deduplicates master records, all while enforcing ISO and UNSPSC compliance.
- ProPedia: Transforms scattered technical documentation into a structured, searchable data dictionary that’s always available, always compliant.
- iStock: Android-based, cloud-enabled inventory audit tool, seamlessly integrated with the PROSOL platform.
- Infony: a powerful, real-time data intelligence platform designed to ensure your master data’s health and governance across locations, plants, and teams.
Together, these components create a unified, scalable platform for transforming raw, inconsistent data into trusted business intelligence.
Frequently Asked Questions
1: What makes Prosol different from other MDM tools?
It’s purpose-built for industrial data, with native ERP integrations, AI classification, and real-time field capture.
2: Can I implement Prosol alongside existing MDM tools?
Yes. It can integrate or coexist with legacy systems while offering a migration path.
3: How long does deployment take?
8 to 12 weeks for most mid-to-large enterprises, depending on data volume and ERP complexity.
4: Is Prosol scalable across regions?
Yes. It supports multi-language data, regulatory frameworks, and cloud/on-premise deployment models.
5: What kind of ROI can I expect?
Most enterprises achieve ROI within 6–12 months through deduplication, inventory rationalization, and improved procurement analytics.
Choosing an MDM solution is a strategic move—especially in 2025. With Prosol, you’re not just cleaning data. You’re building a foundation for smarter decisions, faster operations, and long-term digital resilience.
Not sure where to begin?
Let us assess your current MDM setup and show you how Prosol can unlock rapid ROI with zero disruption to your ERP.
